Utility software.<\/li>\n<\/ol>\nQuestion 6.
\nWhat is data?
\nAnswer:
\nThe facts and figures that are fed into a computer for further processing are called data. Data are raw input until the computer system interprets them using machine language, stores them in memory, classifies them for processing and produces results in conformance with the instructions given to it. Processed and useful data are called information which is used for decision making.<\/p>\n
<\/p>\n
Question 7.
\nWhat are sequential codes? ‘
\nAnswer:
\nIn sequential code, numbers and\/or letters are assigned in consecutive order. These codes are applied primarily to source documents such as cheques, invoices, etc. A sequential code can facilitate document search.
\nFor example:
\n<\/p>\n
Question 8.
\nWhat are sequential codes?
\nAnswer:
\nIn a block code, a range of numbers is partitioned into a desired number of sub-ranges and each sub-range is allotted to a specific group. In most of the cases of block codes, numbers within a sub-range follow sequential coding scheme, i.e., the numbers increase consecutively.
\nFor example:
\n<\/p>\n
Question 9.
\nWhat is General purpose software?
\nAnswer:
\nThis type of application can be used for a variety of tasks and not limited to one particular function.
\nExample: MS-Office.<\/p>\n
Question 10.
\nWhat is Specific purpose software?
\nAnswer:
\nThis software is created to execute one specific task and they are customised to the needs of user.
\nExample:
\nAccounting software, payroll software, etc.<\/p>\n
Question 11.
\nExplain the basic Features of computerised accounting system.
\nAnswer:
\ni) Simple and integrated – CAS is designed to automate and integrate ail the business operations such as purchase, sales, finance, inventory and manufacturing. The CAS may be integrated with enhanced Management Information System (MIS), multi-lingual and data organisation capabilities to simplify all the business processes of the organisation easily and cost-effectively.<\/p>\n
ii) Speed – It can perform functions at much higher speed than doing the same manually.<\/p>\n
iii) Accuracy – Computers perform functions with high degree of accuracy. If hardware, software and input by people are proper, the computerised accounting system can assure of accurate outcome.<\/p>\n
iv) Reliability – Computers are used to process large volumes of data and hence, data provided by it are reliable.<\/p>\n
v) Versatility – Computer and accounting software have the ability to perform diverse tasks. For example, by simply recording accounting entries through accounting software, one can get trial balance, trading account, profit and loss account, balance sheet and diverse reports.<\/p>\n
vi) Transparency – With computerised accounting, the organisation will have greater transparency of day-to-day business operations and access to the vital information.<\/p>\n
vii) Scalability – CAS enables processing of any volume of data in tune with the change in the size of the business.<\/p>\n
viii) On-line facility – CAS offers online facility to store and process transaction and data so as to retrieve information to generate and view financial reports in any part of the world.<\/p>\n
Question 12.
\nDiscuss the Advantages of Computerised Accounting System.
\nAnswer:
\ni) Faster processing – Computers require far less time than human beings in performing a particular task. Therefore, accounting data are processed faster using a computerised accounting system.<\/p>\n
ii) Accurate information – There is less space for error because only one account entry is needed for each transaction unlike repeated posting of the same accounting data in manual system.<\/p>\n
iii) Reliability – Computer systems are immune to boredom, tiredness or fatigue. Therefore, these can perform repetitive functions effectively and are highly reliable.<\/p>\n
iv) Easy availability of information – The data are easily available and can be communicated to different users at the same time.<\/p>\n
v) Up-to-date information – Account balances will always be up to date since the records are automatically updated as and when accounting data are entered or stored.<\/p>\n
vi) Efficiency – The computer based accounting system ensures better use of time and resources.<\/p>\n
vii) Storage and retrieval – Computer based systems require a fractional amount of physical space as compared to the books of accounts in the form of journals, ledgers and accounting registers.<\/p>\n
viii) Works as a motivator to employees – Employees using computer systems feel more valued as they are trained and specialised for the job.<\/p>\n
<\/p>\n
Question 13.
\nExplain the Components of Computerised Accounting System.
\nAnswer:
\ni) Hardware – The physical components of a computer constitute its hardware. Hardware consists of input devices and output devices that make a complete computer system. Examples of input devices are keyboard, optical scanner, mouse, joystick, touch screen and stylus which are used to feed data into the computer. Output devices such as monitor and printer are media to get the output from the computer.<\/p>\n
ii) Software – A set of programs that form an interface between the hardware and the user of a computer system are referred to as software.<\/p>\n
iii) People – The most important element of a computer system is its users. They are also called live-ware of the computer system.<\/p>\n
iv) Procedure – Procedure is a step by step series of instructions to perform a specific function and achieve desired output.<\/p>\n
v) Data – The facts and figures that are fed into a computer for further processing are called data. Data are raw input until the computer system interprets them using machine language, stores them in memory, classifies them for processing and produces results in conformance with the instructions given to it. Processed and useful data are called information which is used for decision making.<\/p>\n
vi) Connectivity – When two or more computers are connected to each other, they can share information and resources such as sharing of files (data\/music, etc), sharing of printer, sharing of facilities like the internet. This sharing is possible using wires, cables, satellite, infra-red, Bluetooth, microwave transmission, etc.<\/p>\n
Question 14.
\nDifferences between manual and computerised accounting system.
\nAnswer:
\n<\/p>\n
Question 15.
\nCompare ready to use software, customised software and tailor made software.
\nAnswer:
\n<\/p>\n","protected":false},"excerpt":{"rendered":"
Tamilnadu State Board New Syllabus Samacheer Kalvi 11th Accountancy Guide Pdf Chapter 14 Computerised Accounting Text Book Back Questions and Answers, Notes. Tamilnadu Samacheer Kalvi 11th Accountancy Solutions Chapter 14 Computerised Accounting 11th Accountancy Guide Computerised Accounting Text Book Back Questions and Answers I. Multiple Choice Questions Choose the correct answer. Question 1. n accounting, …<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"spay_email":""},"categories":[6],"tags":[],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/posts\/38589"}],"collection":[{"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/comments?post=38589"}],"version-history":[{"count":1,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/posts\/38589\/revisions"}],"predecessor-version":[{"id":47498,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/posts\/38589\/revisions\/47498"}],"wp:attachment":[{"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/media?parent=38589"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/categories?post=38589"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/samacheer-kalvi.com\/wp-json\/wp\/v2\/tags?post=38589"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}