Samacheer Kalvi 12th Commerce Guide Chapter 2 Functions of Management

Tamilnadu State Board New Syllabus Samacheer Kalvi 12th Commerce Guide Pdf Chapter 2 Functions of Management Text Book Back Questions and Answers, Notes.

Tamilnadu Samacheer Kalvi 12th Commerce Solutions Chapter 2 Functions of Management

12th Commerce Guide Functions of Management Text Book Back Questions and Answers

I. Choose the correct answer

Question 1.
Which is the primary function of management?
a) Innovating
b) Controlling
c) Planning
d) Decision-making
Answer:
c) Planning

Question 2.
Which of the following is not a main function?
a) Decision-making
b) Planning
c) Organising
d) Staffing
Answer:
a) Decision making

Question 3.
………………. is included in every managerial function.
a) Co-ordinating
b) Controlling
c) Staffing
d) Organising
Answer:
a) Co-ordinating

Question 4.
Which of the following is verification function?
a) Planning
b) Organising
c) Staffing
d) Controlling
Answer:
d) Controlling

II. Very short answer

Question 1.
Write a short note about planning.
Answer:
Planning is the primary function of management. Nothing can be performed without planning. Planning is a constructive review of future needs so that present actions can be adjusted in view of the established goal.

Question 2.
What is meant by Motivation?
Answer:

The goals are achieved with the help of motivation.
It includes increasing the speed of performance of a work and developing a willingness on the part of workers.
It may be monetary (cash) or non-monetary (kind).

Question 3.
What is meant by Controlling?
Answer:
Controlling is performed to evaluate the performance of employees and deciding increments and promotion decisions. The control function helps in identifying underperformers and arranging remedial training for them. It is the control function that facilitates synchronization of actual performance with predetermined standards.

Question 4.
List the subsidiary functions of management.
Answer:

Innovation
Representation
Decision – making
Communication

Question 5.
What is the Traditional Proverb used in planning?
Answer:
“Thinking before doing” or “Look Before you Leap” are some of the usual traditional proverbs.

III. Short answer questions.

Question 1.
List out the main functions of management?
Samacheer Kalvi 12th Commerce Guide Chapter 2 Functions of Management 1

Planning
Organising
Staffing
Directing
Motivation
Controlling
Co-ordination

Question 2.
State the importance of staffing.
Answer:
Staffing refers to the placement of the right persons in the right jobs. Staffing includes a selection of right persons, training to those needy persons, promotion of best persons, the retirement of old persons, performance appraisal of all the personnel, and adequate remuneration of personnel. The success of any enterprise depends upon the successful performance of the staffing function.

Question 3.
What is meant by Innovation?
Answer:

Innovation refers to the preparation of personal and organization to face the changes made in the business world.
Continuous changes are being made in the business.
It includes developing new products, new materials, new’ techniques in production, new package, the new design of a product, and cost and reduction.

Question 4.
What is meant by co-ordination?
Answer:
Coordination is the synchronization of the actions of all individuals, working in the enterprise in different capacities. So as Lo leads the most successful attainment of the common objectives.
Co-ordination is included in every managerial function.

Eg:

Planning and co-ordination
Organisation and Co-ordination
Staffing and co-ordination
Directing and Co-ordination
Motivation and co-ordination and
controlling and co-ordination.

Question 5.
How the employees are informed about important matters in a company?
Answer:
Employees are kept informed of all necessary matters by circulars, instructions manuals, newsletters, notice – boards, meetings, participative mechanisms, etc.

IV. Long answer questions.

Explain the various functions of management.
Answer:
Main Functions:

Planning:- Planning is the primary function of management. Planning is a constructive review of future needs so that present actions can be adjusted in view of the established goal.
Organising:- Organising is the process of establishing harmonious relationships among the members of an organization and the creation of a network of relationships among them.
Staffing:- Staffing function comprises the activities of selection and placement of competent personnel.
Directing:- Directing denotes motivating, leading, guiding, and communicating with subordinates on an ongoing basis in order to accomplish pre-set goals.
Controlling:- Controlling is performed to evaluate the performance of employees and deciding increments and promotion decisions.
Co-ordination:- Co-ordination is the synchronization of the actions of all individuals, working in the enterprise in different capacities.
Motivating: The goals are achieved with the help of motivation. Motivation includes increasing the speed of performance of a work and developing a willingness on the part of workers.

Subsidiary Functions:

Innovation:- Innovation includes developing new material, new products, new techniques in production, new package, the new design of a product, and cost reduction.
Representation:- A manager has to act as a representative of a company. It is the duty of every manager to have good relations with others.
Decision-making:- Every employee of an organization has to take a number of decisions every day. Decision-making helps in the smooth functioning of an organization.
Communication:- Communication is the transmission of human thoughts, views or opinions from one person to another person. Communication helps the regulation of the job and co-ordinates the activities.

12th Commerce Guide Functions of Management Additional Important Questions and Answers

I. Choose the correct answer.

Question 1.
Which is the Secondary Function of Management?
a) Innovation
b) Planning
c) Motivation
d) Controlling
Answer:
a) Innovation

Question 2.
“Look Before you Leap” is a usual traditional proverb which provides a basis or logic for
a) Organising
b) Planning
c) Controlling
d) Decision Making
Answer:
b) Planning

Question 3.
Choose the odd one out.
(a) Directing
(b) Motivating
(c) Staffing
(d) Decision-making
Answer:
(d) Decision-making

Question 4.
Selection and placement of competent personnel is known as …………..
a) Communicating
b) Innovating
c) Motivating
d) Staffing
Answer:
d) Staffing

Question 5.
……………….. is performed to evaluate the performance of employees.
a) Staffing
b) Controlling
c) Selecting
d) Training
Answer:
b) Controlling

Question 6.
There are ______ subsidiary functions of management.
(a) Four
(b) Three
(c) Seven
(d) Six
Answer:
(a) Four

Question 7.
Nothing can be performed without………….
a) Planning
b) Motivating
c) Controlling
d) Co-ordination
Answer:
a) Planning

Question 8.
Which one of the following is correctly matched?
a) Planning – Work assigned
b) Representation – Right man for the right job
c) Motivation – Fair treatment
d) Co-ordination – Communication
Answer:
c) Motivation – Fair treatment

Question 9.
Which one of the following is correctly matched?
a) Controlling – Remedial Training
b) Innovation – New Techniques
c) Communication – Representative
d) Staffing – Selection
Answer:
c) Communication – Representative

Question 10.
Distribution of work in GroupWise or sections is called as …………………..
a) Co-ordinating
b) Controlling
c) Staffing
d) Organising
Answer:
d) Organising

Question 11.
Find the odd one out:
a) Primary Function
b) Harmonious Relationship
c) Evaluate the performance
d) Developing new materials
Answer:
d) Developing new materials

Question 12.
Find the odd one out:
a) Representative of a company
b) Opinion from one person to another
c) Synchronization of the actions of all individuals
d) Decision makings
Answer:
c) Synchronization of the actions of all individuals

II. Match the following

1. Match List I with List II

List -I	List -II
i Planning	1 Guiding and Communicating
ii Innovation	2 Performance employees
iii Controlling	3 Face the changes
iv Directing	4 Think Before you Act

a) i-4, ii-3, iii-2, iv-1
b) i-4, ii-1, iii-3, iv-2
c) i-4, ii-2, iii-1, iv-3
d) i-4, ii-3, iii-2, iv-1
Answer:
a) i-4, ii-3, iii-2, iv-1

2. Match List I with List II

List -I	List -II
i Organising	1 Transmission of human thoughts
ii Co-ordination	2 Representative of a Company
iii Representation	3 Integration of actions
iv Communication	4 Placement of personnel

a) i-4, ii-3, iii-2, iv-1
b) i-1, ii-2, iii-4, iv-2
c) i-2, ii-3, iii-4, iv-1
d) i-3, ii-4, iii-1, iv-2
Answer:
a) i-4, ii-3, iii-2, iv-1

3. Match List I with List II

List -I	List -II
i. Decision making	1. Writing a book
ii. Motivating	2. Selection
iii. Staffing	3. Incentive
iv Planning	4. Smooth functioning

a) i-1, ii-4, iii-2, iv-4
b) i-4, ii-3, iii-2, iv-1
a) i-1, ii-3, iii-2, iv-4
c) i-4, ii-2, iii-1, iv-3
Answer:
b) i-4, ii-3, iii-2, iv-1

III. Assertion and Reason

Question 1.
Assertion (A): Placement of the right person in the right jobs.
Reason (R): The success of any enterprise
depends on the performance of staffing,
a) (A) is true (R) is False
b) (A) is False (R) is True
c) Both (A) and (R) are True
d) Both (A) and (R) are False
Answer:
c) Both (A) and (R) are True

Question 2.
Assertion (A) : Planning is a function of management.
Reason (R) : Anything can be performed
without planning.
a) (A) is true (R) is False
b) (A) is False (R) is True
c) Both (A) and (R) are True
d) Both (A) and (R) are False
Answer:
a) (A) is true (R) is False

IV. Very Short Answer

Question 1.
How the functions of management can be classified?
Answer:
The functions of management can be classified into two categories. They are as follows:

Main functions of Management
Subsidiary functions of Management

V. Short Answer

Question 1.
State the importance of Motivation.
Answer:

The goals are achieved with the help of motivation.
It includes the speed of performance of a work and developing a willingness on the part of workers.
It may be monetary [cash] or non-monetary [kind]
This is done by a resourceful leader.
The workers expect favorable climate conditions to work, fair treatment, incentive, effective communication, and a gentlemanly approach.

Question 2.
Bring out the subsidiary functions of management.
Answer:
Samacheer Kalvi 12th Commerce Guide Chapter 2 Functions of Management 2

Question 1.
What do you mean by communication?
Answer:
Communication is the transmission of human thoughts, views, or opinions from one person to another person. Workers are informed about what should be done, where it is to be done, how it is to be done, and when it is to be done. Communication helps the regulation of the job and co-ordinates the activities.

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