TN State Board Kalvi 12th Commerce Notes Chapter 11 Employee Selection Process

Question 1.
What is selection?
Answer:

  1. A selection process includes a number of steps – screening the application forms, test, interview, checking of references, physical examination and approval by appropriate authority.
  2. Selection is the process of choosing the most suitable person for the vacant position in the organization.

Question 2.
What is an interview?
Answer:

  1. Interview represents a face to face interaction between the interviewer and interviewee.
  2. According to Scott and others, “an interview is a purpose full exchange of ideas, the answering of questions and communication between two or more persons.

Question 3.
What is intelligence test?
Answer:

  1. Intelligence tests are one of the psychological tests, that is designed to measure a variety of mental ability, individual capacity of a candidate.
  2. The main aim of these tests is to obtain an idea of the persons intellectual potential.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 4.
What do you mean by test?
Answer:

  1. Tests are conducted in the selection process to find out the suitable candidate for specific job.
  2. Selection process to ensure whether the candidate to possesses the necessary qualification to fit into various positions in the organization.

Question 5.
What do you understand about bio data?
Answer:

  1. Bio-data is an abbreviation for the term biographical data.
  2. As a document format. It is typically one – three pages long and is used to apply for employment.
  3. Bio-data format includes relevant information about an individual such as personal information.

Question 6.
What do you mean by placement?
Answer:

  1. The process of placing the right man on the right job is called ‘Placement”.
  2. In other words, placement is a process of assigning a specific job to each and every candidate selected.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 7.
What is stress interview?
Answer:

  1. It is conducted to test the temperament and emotional balance of the candidate interviewed.
  2. Interviewer deliberately creates stressful situation by directing the candidate to do irrational and irritating activities.
  3. They assess the suitability of the candidate by observing the reaction and response of the candidate to the stressful situation.
    Eg: Sales representatives, Staff for defence.

Question 8.
What is structured interview?
Answer:

  1. A series of question to be asked by the interviewer are pre-prepared by the interviewer.
  2. These questions are asked in the interview.
  3. Ultimately interviewees are ranked on the basis of score earned by the candidate in the interview.

Question 9.
Name the types of selection test.
Answer:
(a) Ability test:

  1. Aptitude test
  2. Numerical test
  3. Verbal reasoning test
  4. Inductive reasoning test
  5. Mechanical reasoning test
  6. Diagrammatic reasoning test
  7. Spatial reasoning test
  8. Situational judgement test
  9. Mental arithmetic test
  10. Vocabulary test
  11. Number sequence test
  12. Achievement test
  13. Intelligence tests
  14. Judgement test

(b) Personality test:

  1. Interest
  2. Personality inventory test
  3. Projective test / Thematic Appreciation test
  4. Attitude test

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 10.
What do you mean by achievement test?
Answer:

  1. This test measures a candidate’s capacity to achieve in a particular field.
  2. This test measures a candidate’s level of skill in certain areas, accomplishment and knowledge in a particular subject.
  3. This test conducted before, during or after a learning experience.
  4. The regular examination conducted in educational institution represents achievement test. It is also called proficiency test.

Question 11.
Why do you think the medical examinations of a candidate is necessary?
Answer:

  1. It determines an applicants physical ability to perform a specific job.
  2. Physical fitness of the candidate under selection to the job concerned.
  3. To protect existing employees of business organization from infections, diseases likely to be spread by the candidate selected.
  4. To check excessive expenditure in the treatment of selected employee after placement.

Question 12.
What is aptitude test?
Answer:

  1. It is a test to measure suitability of the candidates for the post/role.
  2. It is actually measures whether the candidate possess a set of skills required to perform a given job.
  3. It helps in predicting the ability and future performance of the candidate.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 13.
How is panel interview conducted?
Answer:

  1. When a group of people interview the candidate, it is called panel interview.
  2. Panel comprises chair person, subject experts, psychological experts, representatives of minorities, under privileged groups, nominees of higher bodies and so on.
  3. All the panel members ask different types of questions on general areas of specification of the candidate.
  4. At the end, the marks awarded by all the members are aggregated and the candidates are ranked accordingly.

Question 14.
List out the various selection interviews.
Answer:

  1. Preliminary interview
  2. Structured interview
  3. Unstructured interview
  4. In depth interview
  5. Panel interview
  6.  Stress interview
  7. Telephone interview
  8. Online interview
  9. Group interview
  10. Video conferencing interview.

Question 15.
List out the significance of placement.
Answer:

  1. It improves employee morale.
  2. It helps in reducing employee turnover.
  3. It helps in reducing conflict rates or accidents.
  4. It avoids misfit between the candidates and the job.
  5. It helps the candidate to work as per the pre-determined objectives of the organization.
  6. It involve assigning a specific rank and responsibilities to an individual.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 16.
Briefly explain the various types of tests.
Answer:
In select on process various types of test are conducted whether the candidate possesses the necessary qualifications to fit into various positions in the organization.

Ability test:
A test designed to measure an individuals cognitive function in a specific area. Eg: Mental aptitude reasoning ability.

Aptitude test:
It actually measures whether the candidate possess a set of skills required to perform a given job. Aptitude test can be measured by the following ways.
(i) Numerical reasoning test
(ii) Verbal reasoning test
(iii) Inductive reasoning test
(iv) Mechanical reasoning test
(v) Diagrammatic reasoning test
(vi) Spatial Reasoning test
(vii) Situational judgement test
(viii) Mental arithmetic, test
(ix) Vocabulary test
(x) Number sequence test

Achievement test:
This test measures a candidates capacity to achieve in a particular field. This test measures a candidates level of skill in certain areas and knowledge in a particular subject. It is also called proficiency test.

Intelligence tests:
It is one of the psychological tests that is designed to measure a variety of mental ability, individual capacity of a candidate. Judgement test: This test is conducted to test the presence of mind and reasoning capacity of the candidates.

Personality test:
Personality test refers to the test conducted to find out the non-intellectual traits of a candidate namely temperament, emotional response, capability and stability. It comprises of following tests.
(i) Interest test
(ii) Personality inventory test
(iii) Projective test/ Thematic appreciation test
(iv) Attitude test

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 17.
Explain the important methods of interview.
Answer:
Interview represents a face to face interaction between the interviewer and the interviewee.

(i) Preliminary interview:
Team of experts conducts their interview primarily to eliminate those who are unqualified and unfit candidates.

(ii) Structure interview:
A series of questions to be asked by the interviewer and prepared by the interviewer and only these questions are asked in the interview.

(iii) Unstructured interview:
Interviewer, determine the suitability of the candidate based on their response to the random questions raised in the interview.

(iv In depth interview:
This type of interview helps the interviewers to learn about the candidates expertise and practical exposure with respect to his/her area of specialization.

(v) Panel interview:
Where a group of people interview the candidate. All panel members ask different types of questions on general areas of specializations of the candidate. At the end, the marks awarded by all members are aggregated and the candidates are ranked accordingly.

(vi) Stress interview:
To access the suitability of the candidate by observing the reaction and response of the candidate to the stressful situation.

(vii) Telephone interview:
Where the candidates live far away from organization and find it difficult to attend the interview. So telephone interview is conducted by some organization to eliminate unfit and unsuitable candidate at the preliminary stage itself.

(viii) Online interview:
Interviews are conducted by means of internet via Skype, We chat, Google duo, Viber, Whatsapp or video chat applications.

(ix) Group interview:
A group interview is a screening process where multiple candidates are interviewed at the same time.

(x) Video conferencing interview:
Video conferencing interview is a kind of conference call that connects the candidate with companies located across various geographies. It has multi point in which allow two or more people in different locations to participate in the interview process.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 18.
Explain the principles of placement.
Answer:
The process of placing the right man on the right job is called “placement”.
Following principles are followed at the time of placement of an employee.
(i) Job first, man next:
(a) Man should be placed on the job according to the requirement of the job.
(b) “Job first man next” should be principles of placement. .

(ii) Job offer:
The job should be offered to the man based on his qualification.

(iii) Terms and conditions:
The employee should be made conversant with the conditions and culture prevailing in the organization.

(iv) Aware about the penalties:
The employee should also be made aware of the penalties if he / she commits a wrong or lapse.

(v) Loyalty and co-operation:
When placing new recruit on the job, an effort should be made to develop a sense of loyalty and co-operation in him, so that he/she may realize his/her responsibilities better towards the job and the organization.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Choose the correct answer:

Question 1.
The recruitment and Selection Process aimed at right kind of people:
(a) At right people
(b) At right time
(c) To do right things
(d) All of the above
Answer:
(d) All of the above

Question 2.
The poor quality of selection will mean extra cost on _________ and supervision.
(a) Training
(b) Recruitment
(c) work quality
(d) None of these
Answer:
(a) Training

Question 3.
________ refers to the process of identifying and attracting job seekers so as to build a pool of qualified job applicants.
(a) Selection
(b) Training
(c) Recruitment
(d) Induction
Answer:
(c) Recruitment

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 4.
Selection is usually considered as a ________ process.
(a) Positive
(b) Negative
(c) Natural
(d) None of these
Answer:
(b) Negative

Question 5.
Which of the following test is used to measure the various characteristics of ’ the candidate?
(a) physical Test
(b) Psychological Test
(c) attitude Test
(d) Proficiency tests
Answer:
(b) Psychological Test

Question 6.
Which of the following orders is followed in a typical selection process?
(a) application form test and or interview, reference check and physical examination.
(b) Application form test and or interview, reference check, and physical examination.
(c) Reference check, application form, test and interview and physical examination.
(d) physical examination test and on interview application term and reference check.
Answer:
(b) Application form test and or interview, reference check, and physical examination.

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 7.
The purpose of an application blank is to gather information about the:
(a) Company
(b) Candidate
(c) Questionnaire or Interview Schedule
(d) Competitors
Answer:
(b) Candidate

Question 8.
Identify the test that acts as an instrument to discover the inherent ability of a candidate.
(a) Aptitude Test
(b) Attitude Test
(c) Proficiency Test
(d) Physical Test
Answer:
(a) Aptitude Test

Question 9.
The process of eliminating unsuitable candidate is called:
(a) Selection
(b) Recruitment
(c) Interview
(d) Induction
Answer:
(a) Selection

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 10.
Scrutiny of application process is the:
(a) Last step in Selection process
(b) First step in Selection process
(c) Third step in Selection Process
(d) None of the above
Answer:
(b) First step in Selection process

Question 11.
Selection process helps in:
(a) Locating candidates
(b) Determining the suitability of the candidates
(c) preparing employees for training
(d) None of these
Answer:
(b) Determining the suitability of the candidates

Question 12.
The process of placing the right man on the right job is called:
(a) Training
(b) Placement
(c) Promotion
(d) Transfer
Answer:
(b) Placement

Samacheer Kalvi TN State Board 12th Commerce Notes Chapter 11 Employee Selection Process

Question 13.
Probation/Trial period signifies:
(a) one year to two years
(b) one year to three years
(c) Two years to four years
(d) None of the above
Answer:
(a) one year to two years

Question 14.
Job first man next is one of the principles of:
(a) Test
(b) Interview
(c) Training
(d) placement
Answer:
(d) placement

TN Board 12th Commerce Important Questions